Executive Officer - Antwerpen

Function Group: Management / Office Manager


Boortmalt, a multinational owned by the French cooperative Axereal, the French cooperative Tereos and the investment funds Temasek and Unigrains, is a rapidly growing company that grew in the past 92 years from a local company to a world player. With over 27 production facilities worldwide, Boortmalt is one of the largest malting producers in the world.Their global organisation is focused on producing an extensive range of high-quality malt types to meet the exacting requirements of their brewing and distilling customers around the world. By using the most modern production techniques and with their far-reaching logistics capability, they can supply world markets both effectively and efficiently.


As the Executive Officer to the CEO, you report directly to the Chief Executive Officer (CEO). Your role is to:

  • Plan, coordinate and make sure the executive’s schedule is respected
  • Get access to the CEO inbox and manage emails as per the agreed set of rules. Alert attention of CEOs on key emails to be answered
  • Act as the point of contact between the CEO and internal or external colleagues
  • Provide a bridge of smooth communication between the CEO and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Research, prioritise and follow up on incoming issues and concerns addressed to the CEO, including those of sensitive and confidential nature. Determines appropriate course of action, referral or response
  • Work closely and effectively with the CEO, to keep him/her well informed on upcoming commitments and events, following up appropriately. On request, join the CEO on business trips
  • Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, composing and preparing correspondence that is sometimes confidential, providing support in drafting minutes of meetings
  • Handle correspondence on behalf of the CEO, directed to managers and other (external) stakeholders
  • Organise and participate to meetings in order to learn about the company
  • Take dictation and minutes and writing them up subsequently, when applicable
  • Produce reports and presentations
  • Adhere to compliance with applicable rules regarding board meetings, including advance distribution of materials before meetings in electronic/paper format


The person we are looking for:

  • Has a Master degree in business administration or similar
  • Has a minimum of one year and maximum of three years work experience and is eager to learn and grow within the organisation
  • Is fluent in French, English and Dutch
  • Is able to multitask and prioritise tasks, be adaptable to various competing demands
  • Has excellent time management and organisational skills
  • Is forward -looking thinker who actively seeks opportunities and proposes solutions
  • Has great verbal and written communication skills with attention to detail
  • Has strong social and interpersonal skills, and the ability to build relationships with stakeholders, including staff, board members and external partners
  • Is pro-active approach to problem-solving with strong decision-making capability
  • Is a highly resourceful team-player, with the ability to be effective independently
  • Maintains and practices an absolute degree of confidentiality and integrity
  • Has a high energy level and flexibility to join CEO during overseas trips


If you want to join the “Masters of malt”, they offer a very wide range of national and international career opportunities, an attractive salary and benefits.


If you are interested in this job, or in similar ones, please feel free to contact me directly.

Wendy Stikkelbroeck
Associate | Food (Sciences)


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